Sport Manitoba Policy and Procedures
Reason for Policy:
The purpose of this policy is to govern the collection, use and disclosure of personal information in a manner that recognizes the right of privacy of individuals with respect to their personal information and the need of Sport Manitoba to collect, use or disclose personal information.
Statutory Obligations – Sport Manitoba is governed by the Personal Information Protection and Electronic Documents Act (PIPEDA) in matters involving the collection, use and disclosure of personal information. The Sport Medicine Clinic in addition follows all legislation related to The Personal Health Information Act (PHIA).
Additional Obligations – In addition to fulfilling all requirements of the Act, Sport Manitoba and its Representatives will also fulfill the additional requirements of this Policy. Representatives of Sport Manitoba will not:
- Disclose personal information to a third party during any business or transaction unless such business, transaction or other interest is properly consented to in accordance with this policy;
- Knowingly place themselves in a position where they are under obligation to any person to disclose personal information;
- In the performance of their official duties, disclose personal information to family members, friends or colleagues, or to organizations in which their family members, friend or colleagues have an interest;
Ruling on Policy – Except as provided in the Act, the Board of Directors of Sport Manitoba will have the authority to interpret any provision of this Policy that is contradictory, ambiguous, or unclear.
This Policy applies to directors, officers, employees, committee members, volunteers, coaches, contractors, health care professionals and other decision-makers within Sport Manitoba.
Act: The Personal Information Protection and Electronic Documents Act (PIPEDA) – is the federal privacy law for private-sector organizations. It sets out the ground rules for how businesses must handle personal information in the course of commercial activity.
Commercial Activity: Any particular transaction, act or conduct that is of a commercial character.
Organization: Includes an association, a partnership, a person, an unincorporated association, a trust, a not for profit organization, a trade union and a corporation.
Personal Information: Any information about an identifiable individual, but does not include an employee’s name, title, business address or telephone number.
Personal Health Information: Any health information about an identifiable individual.
Representatives: Directors, officers, employees, committee members, volunteers, coaches, contractors and other decision makers within Sport Manitoba.
Article 1 — Accountability
2. Duties – The Privacy Officer will:
- Implement procedures to protect personal information;
- Establish procedures to receive and respond to complaints and inquiries;
- Train staff and communicate to staff information about the Sport Manitoba’s policies and practices; and
- Develop information to explain Sport Manitoba’s polices and procedures to Representatives and the public.
3. Identity – The identity of the Privacy Officer and his/her contact information will be made known via Sport Manitoba’s web site and will be publicly accessible.
4. Inquiries – The Privacy Officer will be responsible to respond to all requests and inquiries in regards to personal information.
5. Principles – Sport Manitoba will implement policies and practices to secure all personal information during collection, use and disclosure.
7. Information – Information will be made available to the public via Sport Manitoba’s web site explaining privacy policies and procedures.